Church Accounting

Everything a church treasurer does, in one place

From the counting table on Sunday to the auditor’s file at year-end.

Collections and receipts
Each service’s offering, tithes and special collections as totals per kind and channel (cash, mobile money, cheque), confirmed by a second person. Numbered receipts for gifts.
Payment vouchers
Every payment asked for on a voucher, approved by someone other than the person who asked and within their limit, then paid from the right account. Every step is kept.
Funds and departments
The building fund, welfare and missions followed on their own, and each department’s income and spending shown apart.
Proper statements
Income and expenditure by fund, financial position, receipts and payments, cash flows and the trial balance, printed on A4 or saved as a spreadsheet; the year’s auditor pack in one set.
Budgets
The year’s budget, approved by someone else, set against what happened month by month. A voucher over its budget is flagged or stopped, as the church chooses.
Bank reconciliation
The bank statement brought in and ticked off against the books each month, with charges and interest posted from it.
Fixed assets
The building, the instruments, the PA system: registered, depreciated each month, moved, checked and disposed of properly.
Levies and remittances
What the church owes its District, Area or headquarters, worked out from its income each month and followed until it is paid.

An afternoon to set up; then a few minutes after each service.

1
Register your church
A few details about the church and you. Registering is free, and you become its administrator.
2
Set it up
Guided first steps: the church’s profile, its financial year, its bank and mobile money accounts, and what it holds today.
3
Bring in your people
The treasurer, the pastor who approves, department heads, an auditor: each sees and does what their role allows.
4
Record and report
Collections after service, payments by voucher, and statements at month-end and year-end, ready for the council and the auditors.

The money is the congregation’s. The books show who did what with it, and the controls are in the software, not in someone’s memory.

Two people for every payment
The person who asks for money never approves it. Approvers have limits.
Nothing disappears
Mistakes are reversed, never erased. Who recorded, approved and paid what, and when, is always there.
Each church’s books are its own
Only the people your church adds can see its books. Nothing is shared between churches.
Made for a phone
Enter a collection one-handed after service; approve a voucher wherever you are.